Create and Edit a Label Template

This guide shows you how to create a label template from scratch — or edit one of the pre-installed starter templates — using the visual editor and its live WYSIWYG preview.

For what each option means (fields, presets, barcode formats), see the Label template overview.

Step 1: Open the template editor

1. In the app, go to Label templates.
2. Click New template to create one, or click the Edit (pencil) icon on an existing row to modify it.

The editor opens as a large dialog with the settings at the top, the slot list in the middle, and a live preview of your label at the bottom.

Step 2: Name the template and choose the paper

1. Enter a Template name (e.g. “Shelf labels — Avery 5160”).
2. In Sheet preset, pick the paper you’ll print on — e.g. Avery 5160/8160 — Address (Letter, 30 up) for the classic 30-up address sheet, or your Dymo/Zebra roll size.
3. Optionally tick Default template to pre-select this template for new print jobs.

Note

Match the preset exactly to your paper’s “up” count (labels per sheet). A 3×10 grid printed on 4×20 paper misaligns every row. See the preset table.

Using a sheet that isn’t in the list (Custom sheet)

If your printer paper isn’t among the presets, choose Custom sheet… at the bottom of the Sheet preset list. A dimensions form appears — enter the geometry your label supplier or printer specifies:

Field	Meaning
Name	A name for the sheet (used in the template list)
Sheet width / height (mm)	The full page size — 215.9 × 279.4 mm for US Letter, 210 × 297 mm for A4
Columns / Rows per sheet	How many labels fit across and down one sheet
Label width / height (mm)	The size of one printable cell
Horizontal / Vertical pitch (mm)	Distance between the start of one label and the next — label size plus the gap between labels
Left margin / Top margin (mm)	Where the first label starts, from the page edge

The form validates as you type — if the geometry can’t produce a valid layout (labels overlapping, margins outside the page), you’ll see the error before saving.

Tip

Get these numbers from your label packaging (“layout”, “pitch”, or “grid” specs) or measure one sheet: pitch = label size + gap. When in doubt, print a calibration sheet on plain paper first — it draws the exact grid you entered so you can hold it against the real sheet.

Step 3: Set the barcode options

• Barcode format: keep auto unless you need to force a specific symbology. Auto picks EAN-13/UPC-A/EAN-8 for digit-only barcodes and Code 128 for everything else.
• Barcode height (mm): 10 mm scans reliably on office printers; use 6 mm on very short labels (Avery 5167) and 40–50 mm on large shipping labels.

Step 4: Add slots (label content)

Slots render top to bottom — exactly the order you see in the editor.

1. Click Add slot.
2. In the new row, choose a Field — e.g. Product title.
3. Set its Size, Align, and Bold.
4. Repeat for each line. A few recipes:

Goal	Slots
Price label	Combined line (title / price / sku, S) → Barcode digits (S) → Barcode
Minimal SKU label	SKU (M, bold) → Barcode (6 mm height)
Big warehouse label	Product title (XL) → Variant title (L) → Barcode (50 mm) → SKU (L)

Slot-specific controls:

• Barcode field: size/align/bold don’t apply (the symbol fills the width) — its height comes from Barcode height at the top.
• Custom text: a text input appears for your fixed wording.
• Combined line (multiple fields): click the field chips to include them, reorder the active chips with ← →, and set the Separator between parts (default " / ").

Step 5: Reorder and remove slots

• Use the ↑ / ↓ buttons (or drag the grip) to move a slot up or down.
• Click ✕ to remove a slot.

The live preview under the slot list updates as you edit, using sample data (a sample product, SKU, and EAN-13 barcode).

Step 6: Save and test render

1. Click Save template.
2. Click Test render (free) — the app renders a real PDF of the template; it opens in a new tab when ready.

Test renders don’t count toward your monthly label quota.

Tip

Print the test render on plain paper first, hold it against your label sheet, and check the content fits the cell and the barcode sits where you want. Adjust slot sizes and reorder until it looks right — then print on real stock.

Editing an existing template

Open Label templates → Edit. Everything is editable; Save template applies the changes.

• Existing print jobs are not affected — each job keeps the template snapshot it was created with.
• Changing the Default template flag moves the default: only one template can be the default at a time.

Managing templates in the list

The Label templates page lets you:

• Search by template name, and filter by Sheet (including Custom sheet).
• Sort by Newest, Oldest, Name A–Z, or Name Z–A.
• Delete a template — confirmed with a dialog noting that existing print jobs keep their snapshot.
• Check which template is the default from the Default column badge.

Troubleshooting

Problem	Fix
Content overflows the small cell	Use fewer slots and S/M sizes on Avery 5167; lower the barcode height
Barcode prints but won’t scan	Check the job’s barcode badge — a Checksum failed value is printed as SKU text; fix the variant’s barcode in Shopify
Long titles push lines off the label	Shorten the title, or move it to a Combined line with fewer fields
Wrong language on custom text	Set translations on the Translations page and pick the Label language when creating the job

See also Troubleshooting: labels misaligned.

Video Tutorial

Play

Related Docs

• Label template overview
• Calibration and sheet alignment
• Translate label text