Booking & Reservation Form

Booking and reservation forms allow customers to schedule appointments, reserve services, or book events. This guide covers the booking form templates available in Qivra Form Builder.

Why Use Booking Forms?

Booking forms help you:

Benefit	Description
24/7 Booking	Accept reservations anytime
Reduce Calls	Fewer phone bookings
Collect Info	Get necessary details upfront
Organize Schedule	Centralized booking management

Available Booking Templates

Appointment Booking Form

For scheduling appointments and consultations.

Included Fields:

Field	Type	Required
Full Name	Text	Yes
Email	Email	Yes
Phone	Phone	Yes
Service Type	Dropdown	Yes
Preferred Date	Date	Yes
Preferred Time	Dropdown	Yes
Alternate Date	Date	No
Alternate Time	Dropdown	No
Notes	Text Area	No

Best For:

• Salons and spas
• Medical practices
• Consulting services
• Professional services

Event Registration Form

For signing up for events, workshops, or classes.

Included Fields:

Field	Type	Required
Attendee Name	Text	Yes
Email	Email	Yes
Phone	Phone	No
Event Selection	Dropdown	Yes
Number of Attendees	Number	Yes
Attendee Names	Text Area	Conditional
Dietary Requirements	Dropdown	No
Special Requests	Text Area	No
How Did You Hear	Dropdown	No

Best For:

• Workshops
• Classes
• Conferences
• Webinars

Service Booking Form

For booking specific services with detailed requirements.

Included Fields:

Field	Type	Required
Name	Text	Yes
Email	Email	Yes
Phone	Phone	Yes
Service Category	Dropdown	Yes
Specific Service	Dropdown	Conditional
Date	Date	Yes
Time Slot	Dropdown	Yes
Duration	Dropdown	No
Location	Dropdown	Yes
Special Instructions	Text Area	No

Best For:

• Home services
• Repair services
• Cleaning services
• Delivery scheduling

Using a Booking Template

Step 1: Access Templates

1. Go to Qivra Form Builder
2. Click Templates
3. Filter by “Booking” category

Step 2: Preview and Select

1. Preview available templates
2. Choose one matching your service type
3. Click Use this template

Step 3: Customize

Modify for your business:

• Update service options
• Set available time slots
• Add location options
• Include booking terms

Customizing Booking Forms

Service Options

List your available services:

1. Add Dropdown or Radio field
2. List all services
3. Include prices if desired
4. Group by category if needed

Example Structure:

Service Category (Dropdown)
├── Hair Services
│   ├── Haircut - $50
│   ├── Color - $100
│   └── Styling - $75
├── Nail Services
│   ├── Manicure - $30
│   └── Pedicure - $40
└── Spa Services
    ├── Massage - $120
    └── Facial - $90

Time Slots

Offer specific time options:

Approach	Description
Dropdown	Pre-defined time slots
Text Input	Customer enters preferred time
Morning/Afternoon	Broader time windows

Example Time Slots:

9:00 AM
10:00 AM
11:00 AM
1:00 PM
2:00 PM
3:00 PM
4:00 PM

Conditional Services

Show services based on category:

IF "Service Category" = "Hair Services"
THEN show "Hair Service Options"

IF "Service Category" = "Nail Services"
THEN show "Nail Service Options"

Multi-Attendee Handling

For group bookings:

1. Add Number of Attendees field
2. Conditionally show Attendee Names field
3. Show when number > 1

Date and Time Handling

Date Field Settings

Setting	Recommendation
Min Date	Today
Max Date	3-6 months ahead
Exclude Dates	Holidays, closed days

Time Field Options

Option 1: Dropdown

• Pre-defined slots
• Easier to manage
• Prevents conflicts

Option 2: Text Input

• More flexible
• Requires follow-up
• Good for initial inquiries

Handling Availability

The form collects requests; you confirm availability:

1. Customer submits booking request
2. You receive notification
3. Check availability
4. Confirm or suggest alternatives

Booking Form Best Practices

Essential Information

Always collect:

Field	Why Needed
Name	Identify customer
Email	Confirmation and reminders
Phone	Day-of contact
Service	Know what they want
Date/Time	When they want it

Optional but Useful

Consider adding:

Field	Use
Previous customer	Identify returning customers
Special requirements	Prepare in advance
Referral source	Marketing tracking
Alternate times	Backup options

Clear Communication

Set expectations in the form:

Booking Policy:
- Confirmation sent within 24 hours
- Please arrive 10 minutes early
- 24-hour cancellation notice required
- Contact us to reschedule

Confirmation and Reminders

Auto-Confirmation

Send immediate confirmation:

1. Enable Auto-Reply
2. Include booking details
3. Add to calendar link

Example Confirmation:

Booking Request Received!

Service: {service}
Date: {date}
Time: {time}

We'll confirm your appointment within 24 hours.

Questions? Call us at [phone]

Reminder Emails

Send reminders before appointments:

• 1 day before
• 1 hour before

Use your email marketing tool for automated reminders.

Managing Bookings

Submission Notifications

1. Set up email notifications
2. Include all booking details
3. Add to calendar link

Booking Workflow

1. Receive - Get booking request
2. Check - Verify availability
3. Confirm - Email customer
4. Calendar - Add to schedule
5. Remind - Send reminders
6. Complete - Mark as done

Tracking Bookings

Use submissions to track:

Metric	Description
Total bookings	Number of requests
By service	Popular services
By time	Peak hours
Conversion	Requests confirmed

Displaying Booking Forms

On Service Pages

Add booking form to service pages:

1. Use Theme Editor
2. Add form below service description
3. Or use button trigger for popup

Dedicated Booking Page

Create a central booking page:

1. Create “Book Now” page
2. Add all services
3. Embed booking form
4. Link from navigation

Floating Book Button

Add floating button on all pages:

1. Set Trigger to BUTTON
2. Position: Floating
3. Button text: “Book Now”
4. Always accessible

Integration Options

Calendar Integration

Connect with external calendars:

• Google Calendar
• Outlook
• Apple Calendar

Export bookings or use webhooks to sync.

Payment Integration

Collect deposits with bookings:

• Redirect to checkout
• Invoice after confirmation
• Collect payment on arrival

Video Tutorial

Play

Related Docs

• Using Form Templates
• Multi-Step Forms
• Conditional Logic
• Email Notification Settings